Automation is the new trend in the hiring industry. With the rise of technology and an exponential increase in data, almost everything goes through automation. Hence, the companies are turning towards an automated hiring system. And why not? This system is highly convenient and provides multiple benefits to the recruiter.
Thus, in this blog, we will decode the world of automated hiring systems with the help of their functionality, necessity, and much more. So, read further to know more.
What is an automated hiring system?
An automated hiring system is software that automates multiple hiring tasks and the company’s workflow. Thus, this includes administrative tasks like sorting and storing resumes, posting job ads, selecting and ranking candidates, and other related tasks.
Thus, the main aim of the automated recruitment system is to automate the repetitive and monotonous administrative tasks that drain the energy of the HR team and do not give much output.
Now that we have decoded what an automated hiring system is, let’s see what it includes.
What is included in automated hiring?
Did you know that 25% of organizations use automation in the hiring process? This includes the following activities:
Job posting
Posting jobs across various job websites and boards can easily be automated. Thus, the recruiter can input the job description, and the automated hiring system will post the ad across the selected platforms and job boards.
Applicant tracking
A company can receive multiple candidate applications, leading to havoc and confusion in the hiring team. The automated hiring system allows the software to handle the influx of hundreds of resumes by storing their information systematically.
Interview scheduling
If the candidate matches the job description, the next step is scheduling an interview with them. Thus, the software integrates the recruiter’s calendar to find the perfect slot for the interview and automates this task, too.
Communication
Communication with the candidate helps bring clarity to the hiring process. Thus, the automated hiring system sends automated emails, welcome messages, and notifications. Moreover, it even has chatbots for better communication.
Thus, if we observe closely, an ATS provider conducts almost every administrative task that consumes multiple hours of the recruiter and the hiring team.
How does an automated hiring system enhance the hiring process of the company?
Almost 79% of organizations already use automation through AI with their ATS because it enhances the hiring process drastically.
This is how it enhances the hiring process:
Global reach and talent pool expansion
The automated hiring system uses online portals and job boards to get the news about vacancies out to people worldwide and find the best talents. Thus, this enables businesses to acquire and secure knowledgeable and competent candidates with distinctive abilities that might not be found locally, as the job market may be limited.
Efficiency and time savings
The recruitment automation platform reduces a candidate’s interview rounds for a job. Thus, it takes care of screening resumes, assessing, and scheduling interviews in one step.
Moreover, it automates other clerical tasks, so recruiters can concentrate on things like strategy and personal touch, which saves time and increases productivity.
Continuous improvement through machine learning
In automatic recruitment processes, the automated hiring system can go through the company’s prior hiring records. Thus, machine learning systems can be improvised and positively impact the company’s growth as the effectiveness of the recruitment process is improved.
Cost savings and resource optimization
Using automation to hire workers can save a lot of money because it doesn’t take as much time and effort as doing it by hand. A company can use its resources best by moving employees from daily tasks to important work. Such modification can enhance the expense savings for the entire employment process.
So, if observed, you will notice that using an automated hiring system enhances the hiring process by many times.
How to choose the best automated hiring system?
Choosing the correct automated hiring system can be confusing. Thus, the following step-by-step guide will help you choose the best one:
Define your hiring needs
State the roadblocks and the features that are necessary for your hiring process. Moreover, this will help you determine your needs and wants.
Set a budget
You need to determine how much money we should spend on the automated hiring system. Thus, take into account both the initial expenses as well as the ongoing costs.
Research available solutions
You need to find trustworthy places to buy things from, right? So, check for reviews of various automated recruiting software before making the final decision.
Evaluate features and functionality
Make a list to evaluate the extent of automation in each recruitment process. Thus, this will give you an idea of how much time will be needed for each step.
Assess user-friendliness
It is important to select a user-friendly system that would be simple and easy for both recruiters and applicants to understand and navigate through. Hence, look out for that.
Check integration capabilities
The system should be able to connect easily with the HR software and tools already being used by you. Thus, this will help increase efficiency.
Review security and compliance
Prioritize an automated hiring system that has strong security features and compliance with regulations. This ensures organizational data security and candidate data privacy.
Request demos and trials
Feel free to ask regarding free demos and trials to the vendor. It is crucial to check the system’s compatibility before investing in it.
The best automated applicant tracking systems in the market
It’s the year 2024 already. Hence, it is high time to opt for an automated ATS for hiring better candidates. Moreover, 99% of the fortune 500 companies already use an ATS system. Choose one for yourself among the top 3 mentioned below:
Pitch N Hire
Pitch N Hire is an AI-driven applicant tracking system that helps you automate hiring steps within minutes. Thus, it helps carry out hiring steps that include posting jobs, scanning resumes, conducting assessment tests, scheduling interviews, and moving from automated communication to automated onboarding. Thus, it is the ultimate solution and the last upgrade your hiring team will need.
Zoho recruit
Zoho Recruit is used by companies that hire candidates directly and staffing agencies. Thus, it helps the recruiter source the candidates from unique sources, track them, and finally hire them for the business. Moreover, it helps in sending automated communication messages that can be customized.
Ceipal ATS
Ceipal ATS is an automated hiring system that is driven by an AI. Thus, it helps acquire talent across multiple platforms and forms a huge candidate pool. Moreover, it has a mobile version with social media integration. It also has email integration with other communication tools.
Understanding AI and automation in hiring
88 % of businesses already use AI in their hiring process. But why? And how does it play such a significant role in hiring? This is how:
Resume screening and candidate matching
An AI system can analyze a large number of resumes in a short time and without prejudice. This tool can evaluate applicants based on their abilities and experiences.
Predictive analytics for candidate assessment
Predictive analytics can help evaluate a candidate’s future capabilities based on information available about their past behavior and performance. Thus, this allows the recruiters to know the candidate’s fit for a job.
Emotional intelligence assessment
The AI in an automated hiring system analyzes tone and language patterns in written or spoken communication to evaluate a candidate’s empathy, communication skills, and interpersonal ability.
Conclusion
To conclude, we can say that the best automated hiring system plays a crucial role in saving time for the recruiter. Thus, it automates most of the clerical tasks that consume multiple hours of the recruiter. So, opt for an automated ATS today.
